Improving AI Output Quality
Get better proposals by optimizing your inputs, Proposal Brain, and generation settings.
Not getting the quality you expect from CraftRFP? Here's how to improve your AI-generated proposals.
Quality Factors
AI output quality depends on:
- RFP clarity - How well the AI understands the requirements
- Proposal Brain - Examples the AI can learn from
- Settings - How you configure generation
- Context - Additional information you provide
Improving RFP Input
Clean Up Your RFP
Before uploading:
- Remove headers, footers, and page numbers if possible
- Ensure text is selectable (not scanned images)
- Include all relevant sections
Paste Key Sections
If the full RFP is messy, paste just the critical parts:
- Scope of work
- Requirements list
- Evaluation criteria
- Submission instructions
Optimizing Your Proposal Brain
Upload Winning Proposals
The AI learns best from:
- Proposals you've won - These teach what works
- Similar industries - Match to your current target
- Recent work - More relevant than older proposals
Quantity Matters
| Past Proposals | AI Quality |
|---|---|
| 0 | Good (uses best practices) |
| 1-5 | Better (learns your basics) |
| 5-15 | Great (understands your style) |
| 15+ | Excellent (highly personalized) |
Tag Strategically
Help the AI find relevant examples:
- Tag by industry
- Tag by contract size
- Tag by service type
Generation Settings
Tone Selection
| Tone | Best For |
|---|---|
| Professional | Government, enterprise clients |
| Friendly | Small businesses, startups |
| Technical | IT, engineering RFPs |
Length Setting
- Concise - When RFP has page limits
- Standard - Most situations
- Comprehensive - Complex technical proposals
Adding Context
Use the notes field to provide:
- Your company's unique strengths
- Relevant past project examples
- Specific win themes to emphasize
- Client relationship history
After Generation
Review the Quality Score
- Below 70% - Consider regenerating with better inputs
- 70-85% - Good base, edit to improve
- 85%+ - Strong draft, minor tweaks needed
Iterate with Section Regeneration
Instead of regenerating everything:
- Keep strong sections
- Regenerate weak sections with specific guidance
- This preserves good content while improving weak areas
Still not getting good results? Contact support - we can review your setup.
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